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Client Document PackConveyancingEasy
FICA Document Checklist
Document checklist for identity, address, source-of-funds, and verification steps in property matters.
Time to prepare45-120 minutes
Before you start
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Get support from a lawyer who works with conveyancing matters.
Before submission
0/4 completedOn submission day
0/3 completedAfterwards
0/3 completedWhen It Applies
A conveyancer, estate agent, bank, attorney, or accountable institution asks for FICA documents.
You are buying, selling, transferring, bonding, cancelling, or verifying property ownership and need compliance documents ready.
Not For
- Final advice on anti-money-laundering risk, reporting duties, sanctions screening, or complex beneficial-ownership structures.
- Replacing the specific checklist from your conveyancer, bank, estate agent, or accountable institution.
Documents
- ID or passport
- Proof of address
- Tax number
- Marriage details
- Bank confirmation
- Source-of-funds proof
- Company documents
- Trust deed and letters of authority
- Resolutions
- Power of attorney
- Beneficial-owner information
Timeline
- Before transfer starts: identify every person or entity that must be verified.
- Before signing: prepare identity, address, authority, and source-of-funds documents.
- During transfer: answer FICA queries quickly.
- If delayed: refresh stale statements and proof of address.
Tips
- Use secure upload links where available.
- Do not send ID and bank statements to unverified email addresses.
- Keep entity authority documents separate from personal ID documents.
- Ask early if funds come from a gift, inheritance, offshore source, or business sale.
Warning Signs
- Source of funds is unclear.
- A company, trust, deceased estate, or foreign party is involved.
- Names or ID numbers differ across documents.
- You are asked to send sensitive documents to an unknown address or personal email.
Official sources
- Financial Intelligence Centre Act 38 of 2001Customer due diligence, accountable-institution, and anti-money-laundering context.
- Financial Intelligence Centre guidanceFICA compliance guidance and document-checking context.
- Property transfer checklist sourceConveyancing and transfer-duty transaction context.
This checklist is for general information only and does not constitute legal advice.
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