Notarial Services Checklist

When It Applies

Not For

• Ordinary certified copies that do not require a notary.
• Specialised advice on overseas enforceability without checking the receiving jurisdiction.

Documents

• Original document
• ID or passport
• Proof of address if requested
• Company resolution or authority document
• Receiving-institution instructions
• Translations if required

Timeline

• Before appointment: confirm the exact notarial act and wording.
• Appointment day: bring originals, ID, and do not sign early.
• After appointment: complete High Court, DIRCO, embassy, registration, or courier steps if required.

Tips

• A notary may authenticate a signature or copy; that does not always authenticate the truth of the underlying document.
• Ask for written receiver instructions before paying for notarisation.
• For foreign-use documents, ask whether High Court or DIRCO steps follow the notarial appointment.

Warning Signs

• A signatory cannot attend in person.
• The document affects property, marriage, children, immigration, company authority, or overseas rights.
• The receiving institution asks for exact wording or a specific legalisation route.
• Names or passport details do not match supporting documents.